Deputations (Speaking at a Council Meeting)

What is a deputation?
A deputation is an individual or a group from the community who attend a Council meeting to present an issue of concern to the Elected Members, which is within the power of The Barossa Council to consider.

The
Local Government (Procedures at Meetings) Regulations 2013 governs how deputations may be conducted.


How can I apply to address Council in a deputation?
If you, or you and up to two other people, wish to make a deputation please complete this deputation application form and send it to barossa@barossa.sa.gov.au (recommended) or PO Box 867, Nuriootpa SA 5355 or deliver it to the front counter of our Nuriootpa office at 43-51 Tanunda Road, Nuriootpa. There is a maximum of three people allowed per deputation.


What happens if my application to address Council has been approved?
Once your application for a deputation has been approved, you will receive confirmation of the time and date of the meeting. Please note that the ordinary meetings of Council are on the third Tuesday each month starting at 9am.

In the event that the Council meeting is held electronically, you will receive instructions prior to the meeting on how you will be required to attend. While Elected Members may participate in the meeting electronically, you will be required to attend the Council Chambers at Nuriootpa to participate in the meeting. Social distancing requirements will be in place during this time.

What happens in the Council meeting?
At the appropriate time within the meeting agenda, you will be invited by the Mayor to come forward to sit at the Council table. Please then state your name and address the Elected Members about the topic you have nominated.

Deputations are allocated up to 10 minutes to speak and Elected Members may then take the opportunity to ask you questions.

Your deputation is limited to the topic for which you have nominated.

A Council meeting is a formal occasion and so please address the Mayor as “Mayor Lange” and other Elected Members as “Councillor”.

The deputation will normally be part of a public agenda, and the meeting accessible to the public. There are no legal rules which protect a speaker from defamation, so please be mindful of this during your deputation.

Once you have made your deputation you will be thanked by the Mayor. You are not permitted to take part in any of the following debate or ask questions during that time. You can view the remainder of the meeting via live stream or recording via links on the Council’s website.

Members of the public are welcome to sit in the public gallery if the meeting is not held electronically, but are not permitted to take part in the debate or ask questions. Public access to electronic meetings will be via live stream or recording, available on Council's website.

What if I have supporting materials for my deputation?
PowerPoint presentations and any printed material should be sent to Council administration at least 3 days prior to the meeting so that they can be uploaded and ready to view at the meeting. This material may be publicly released as part of the Council agenda, and posted on the Council website.

Should you have further questions please contact the CEO on barossa@barossa.sa.gov.au.