Code of Practice for Access to Documents
The Barossa Council supports the principle that the processes to be observed at a meeting of Council or a Council Committee should contribute to open, transparent and informed decision-making and encourage appropriate community participation in the affairs of Council.
The Code of Practice for Access to Council and Committee Meetings and Associated Documents provides the community with an understanding of the meetings it may observe and the documents it may retrieve without requiring an application under the Freedom of Information Act, as described below.
Freedom of Information Application
The Freedom of Information Act 1991 (“FOI Act”) gives individuals the right to access documents (subject to certain restrictions) that are within the possession of The Barossa Council. It also allows for the amendment of documents which contain personal information that is incomplete, incorrect, out of date or misleading.
Many Council documents are available to the public and do not require a Freedom of Information application. These documents include public copies of minutes and agendas (including reports), policies and processes adopted by the Council, strategic management plans, registers and returns, codes of conduct, codes of practice, by-laws, annual report and development applications available for viewing during the public consultation period in accordance with the Development Act 1993. Please refer to the Freedom of Information Statement for a more specific list of documents available for public inspection.
Many of these documents are available on this website; however, they can also be inspected or purchased at the principal Council office at 43-51 Tanunda Road, Nuriootpa SA 5355.
If you wish to make an application for access to a Council document, which is not available publicly, then it will be necessary to complete a Freedom of Information Application and provide the necessary fee as indicated on the application (no fee is required for concession card holders or pensioners but proof of this status is required).
Once a valid application is received, the Freedom of Information Officer is required, usually within 30 days, to:
- Search Council’s Records Management systems to establish location of the relevant document(s)
- Physically locate and extract documents from place held
- Examine the document and consult with any person or body who/which has an interest in the document and consider their views for it to be released
- Make a determination as to whether the document can be released
- Notify the applicant of the determination and explain the rights of review and appeal.
Please contact Council’s FOI officer on (08) 8563 8444 or firstname.lastname@example.org with any questions prior to lodging your FOI application.
State Records of South Australia – where you can learn about how Freedom of Information operates in South Australia and access the various forms that support your rights under the FOI Act.