Role of an Elected Member

As an Elected Member you are required to present the views of the residents to your Council and in turn explain Council Policy and decisions to them. They are thus a bridge between electors and Council residents - a bridge, which carries 2 way traffic!

Committees of Council include Internal, Subsidiary and External Committees/Boards/Associations, and are formed to streamline Council business and make recommendations to Council. The public are welcome to attend to observe these meetings.

For a listing of the Committees please refer to the Annual Report.


Formal Obligations

  • Attending Council Meetings
  • Preparing for Council Meetings
  • Participating in Council Committees
  • Attending occasional planning days and/or training programs
  • Representing the Council on other bodies


The Powers of Elected Members

As an individual elected member, you have no authority to act or make decisions on behalf of the Council. This may only be done at properly constituted Council meetings.


It is possible to sue an individual Elected Member if defamation laws are broken. Defamation laws protect people against comments which may damage their reputations. Defamation comprises slander, which is spoken and libel which is written and/or pictorial.

In a Council meeting, an elected member is fulfilling a public duty and therefore the law grants the member limited protection from legal actions claiming defamation. This limited protection may be a defence if statements are made in good faith: i.e. believing them to be true. Statements made with malice, recklessly, or by an elected member not caring if they are true or false, are not protected. Statements made by Elected Members outside of Council meetings do not attract such protection.


A member is not personally liable for the actions of a Council where a Council is acting in good faith and is exercising its powers and functions under the Act. This means that, in those circumstances, the Councillor can not personally be sued by someone disputing a Council action.


Staying in Touch with the Community

  • Being aware of the needs and wishes of the local community as a whole
  • Being prepared to initiate new Council policies and activities as these needs change and evolve
  • Knowing the whole Council area
  • To keep in touch with electors the Councillor needs to do all or some of the following:
  • Attend meetings of local organisations
  • Participate in a range of local organisations
  • Be available to residents wishing to discuss individual concerns
  • Respond to residents when they raise issues with you by following up any inquiries or complaints which you may receive from local residents
  • Read the local paper to keep abreast of local news and issues and
  • Keep informed about state and national current affairs which will give you a broader view of issues that may affect the Council.


Allowances and Expenses

The Annual Allowance

During the term of Council office a Councillor is entitled to an annual allowance toward such costs as telephone and postage. This is set by Council and paid in arrears i.e. after the costs have been incurred.


In addition, they are entitled to apply for reimbursement for prescribed travel, child care and meal expenses which occur in the course of their duties as an elected member.


Legal Issues for Elected Members

Register of Interests

In order to ensure that their position about an issue cannot be questioned, a confidential Register of Interests is maintained. When first elected a Councillor must lodge a 'primary return' and then annual returns which list all of the income sources of the Councillor and family.

Conflict of Interests

As a Councillor you will have to declare any interest in any topic which may be discussed. A Councillor may not be able to speak or vote on such issues or stay in the meeting room.


Ongoing Eligibility

Changes to a Council area or wards do not affect a term of office until the conclusion of the next election, thus the Councillor does not lose office if, after being elected, they cease to be an elector for the area in which they stood. The Councillor may be removed from office on the grounds of mental or physical incapacity, or if declared bankrupt or convicted of an indictable offence or becomes an employee of the Council.